The lifecycle and code check
One page, plus a back page on retired drives
List every storage system you run first, then fill in the three oldest. Write down how old each is, what it holds, when support ends, and whether its software (code) is current. A blank box is a finding.
Your three oldest systems
1 Name and model
What it is called on the rack and in your records, and the exact model.
Oldest
Second oldest
Third oldest
2 Install year
The year it went into service.
Oldest
Second oldest
Third oldest
3 What it holds
The applications and data that depend on it, in a few words each.
Oldest
Second oldest
Third oldest
4 End of support date
The date the maker stops supporting this exact model. Write "not found" if you cannot find it.
Oldest
Second oldest
Third oldest
5 Code you run, and code they recommend
The software level installed (code, firmware) next to the level the maker currently recommends for this model.
Oldest
Second oldest
Third oldest
Which of the three would you least like to explain to an auditor?
When a system retires: the drives
Every retired system leaves drives behind. Write down what happened to the last two, and who signed for it. A blank here means nobody can show it, which is the answer an auditor will ask for.
The last two you retired
1 System and retirement date
What it was and when it left the rack.
The last one
The one before
2 Where the drives went
Wiped and reused, destroyed on site, destroyed by a disposal partner, returned, or you do not know.
The last one
The one before
3 Who signed the record
The name on the sanitization record (the paper that says the data was wiped or the drive destroyed).
The last one
The one before
4 Which written standard it followed
The wipe or destruction standard named on the record. Ask the signer if it is not written down.
The last one
The one before
What this does not prove
Three filled-in columns show how old your oldest systems are, when support ends and how far their code is behind. They do not show that a system is about to fail, and a signed wipe record shows that someone signed it, not that every drive was wiped.
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